[ARWA 2026] Important Update: ARWA 2026 Registration & Refund Policy Regarding Entry Permits

Dear Participants and Colleagues,

We understand that some registrants are currently facing challenges regarding entry permits (visas) for Taiwan. Please be assured that the organizing committee has discussed this matter with ARWA officers to ensure a fair solution for our community.

To address these concerns, we have established the following updated cancellation and refund policies. Please note that these special conditions apply exclusively to ARWA 2026.

Updated Refund Policy

1. Cancellations due to Visa/Entry Permit Issues.

If you are unable to attend because you cannot obtain an entry permit:

On or before 28 February 2026: You are eligible for a refund of both the Registration Fee and the Membership Fee, minus a 10% administration fee (this is charged to cover platform processing fees incurred during payment and subsequent refunds).

From 1 March 2026 onwards: No refunds of both the Registration Fee and the Membership Fee will be possible.

2. Cancellations for All Other Reasons. 

For cancellations not related to visa issues, the following timeline applies:

On or before 28 February 2026: You will receive a refund of the Registration Fee, minus a 10% administration fee.

From 1 March 2026 onwards: No refunds of the Registration Fee will be possible.

Note ¹: According to the regulation, the Membership Fee is non-refundable for non-visa cancellations.

Note ²: Please email arwaenquiry@gmail.com directly for cancellation issues.

Action Required for Presenters

We kindly ask that all presenters please register by the original deadline, even if you are still awaiting your visa or entry permit. It is crucial that we confirm all presenters to finalize the conference program. Rest assured that if your visa is subsequently denied, the special refund policy mentioned above (Point 1) will apply to you.

Thank you for your understanding and continued support of ARWA.

Regards,

The ARWA 2026 Organizing Committee